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Pratical Information

Everything you need to start preparing your visit to the International Bus Conference. The event takes place during Busworld Europe exhibition and shares the same venue at Brussels Expo, Brussels, Belgium.

Location:

Join us in the heart of Europe

Brussels has excellent high-speed rail links from major european cities including: Paris, London, Amsterdam and Frankfurt.

Brussels Airport serves 238 international destinations.

The Conference takes place at Brussels Expo located just outside of the city-centre, Brussels Expo is easy to reach by public transport and motorway.

 

Venue:
Brussels Expo
Place de Belgique 1
1020 Brussels
Belgium

How to get there?

From Brussels Airport

Trambus: Direct to Busworld and the International Bus Conference
A dedicated Trambus departs from the bus station at Brussels Airport and goes straight to Busworld and the International Bus Conference.

 

By Train: The train station is located directly under the departures and arrivals halls, at level -1. The platform is easily reached by lift or escalator. Up to 6 trains an hour connect the airport to Brussels Central Station (approximately 20 min. travel time).

Plan your train journey and buy a ticket online.

From Brussels Central Station

By Metro:

> Metro route 5 direction ERASME
> Get off at BEEKKANT (5 stations)
> Then take the Metro route 6 direction ROI BAUDOUIN
> Get off at HEYSEL (8 stations)

Travel with your free Public Transport Pass and plan your journey with STIB planner.

From Brussels Midi/Zuid Station

By Metro:
> Metro route 6 direction ROI BAUDOUIN
> Get off at HEYSEL (12 stations)

Travel with your free Public Transport Pass and plan your journey with STIB planner.

Map: Where are the Conference Sessions? Where should I go?

Download our on-site map which details where to go on each day.

Badge Collection:

You will need two badges to access the venue & conference. Make sure to collect them accordingly:

  1. Your Busworld Exhibition e-Badge will be sent to you via email: you must download it, print it and bring it on site in order to access the venue.
  2. Your International Bus Conference Badge will be distributed on-site at the registration desks.

Both badges are essential for your attendance at our conference.

• Busworld Exhibition e-badge

• You will receive an email from Busworld with the Exhibition e-Badge.
• You must download it and print it in order to access the events venue.
• A second email will be sent by Busworld in a couple of days comprising information on your Free Public Transport Pass.

We ask that you do not forget to download, print and bring the Busworld Exhibition e-badge with you. If you are unable to do so, or forget it, you will need to go to the Main Entrance Registration Area (Hall 2) and ask for a duplicate.

Find more information about Busworld and download the mobile app.

• International Bus Conference badge

Your International Bus Conference Badge must be picked up on-site at the following registration desks:

• MONDAY 21/10
Registration Desk & Cloakroom will be located in Hall 2
Opening hours: from 10.00 to 17.00

• TUESDAY 22/10
Registration Desk & Cloakroom will be located in Auditorium 500 – Hall 7
Opening hours: from 12.00 to 17.30

• WEDNESDAY 23/10
Registration Desk & Cloakroom will be located in Hall 3
Opening hours: from 8.30 to 17.00

Your Conference Badge alone will not grant you access to Busworld Exhibition.

Conference Programme:

Our conference programme is available online. Hard copies will also be distributed on-site to all participants.

As part of your International Bus Conference registration you are also welcome to attend the following Immersion Experience activities – however you must register to each of them individually.

• Bus Project Talks and Networking

Meet the experts from innovative EU funded projects and other UITP initiatives about buses combined with live demonstrations in the Busworld Europe exhibition. Discover and learn more about the projects and how they are changing the sector.

Register for the Bus Project Talks and Networking. Registration will take place on a first come / first served basis.

• Technical Visit: E-mobility turnkey solutions. Electric buses fleet operated by STIB Brussels.

Organised in collaboration with the public transport operator in Brussels STIB/MIVB, see innovation in action and ask the questions that matter.

Register for the Technical Visit

Languages:

Interpretation into French, Spanish and Mandarin Chinese will be available during the Opening Ceremony and Plenaries on Tuesday 22/10 together with all parallel sessions taking place in room 321 on Wednesday 23/10.

See our conference programme for more information about interpretation.

Lunch and Coffee Breaks:

A hot lunch is provided to conference delegates on Wednesday 23 Oct.

Coffee and cakes will be served on Tuesday 22 Oct in the afternoon and throughout the day on Wednesday 23 Oct.

For those attending the Immersion Experience on Monday 21 Oct. Food and drinks are available to purchase in the Busworld Europe exhibition.
See conference programme for more details.

Social Events:

• MONDAY 21/10
Networking Drink from 18.00 to 19.00
Foyer – Restaurant – Hall 3

• TUESDAY 22/10
Networking Event from 17.15 to 19.00
Foyer Auditorium 500 – Hall 7

Flight Discounts:

Discounted travel is available for conference delegates with Lufthansa Group and Emirates. Please visit the Busworld Europe website for more information

Accommodation:

Through our official housing partner, the Brussels Booking Desk, reduced rates for the UITP International Bus Conference are
provided to all participants.
Rooms are available on a first come, first served basis and the Official Hotel Event Rates will begin to expire on Monday, September 9th, 2019.

Book your accommodation online through our official housing partner. 

Pricing and registration:

Visit our registration page to see pricing and to register online.

UITP Stand at Busworld:

Visit us in Hall 3 at Stand: 3123

Visa Information:

Do I need a visa to travel to Belgium?

Non-EU citizens might need a visa to visit Belgium. Check entry requirements on the Belgian Foreign Affairs, Foreign Trade and Development cooperation website.

How can I receive an invitation letter?

To receive an invitation letter for the International Bus Conference, you must first register and pay the registration fee in full. Send an email to the audrey.dewael@uitp.org in case you need to have more information about the visa invitation letter.

What if my visa is rejected, do I get my ticket reimbursed?

Should you not be granted entry to Belgium, the registration fee will be reimbursed (minus a € 150 handling fee) if and only if you provide the audrey.dewael@uitp.org with an official document from the Belgian Embassy or Consulate rejecting the visa and proving that the application was made at least four weeks before the event.

Have a question about the International Bus Conference? Contact us online